Smart Attendance with AI Face Recognition

Smarter Attendance. Safer Schools. Effortless Workforce Management.

Introduction

Use the power of AI face recognition within Power Apps and the Dynamics 365 ecosystem.

What if attendance didn’t just record presence - but verified identity, protected students, and automatically calculated staff hours?

That’s the vision behind the AI-powered Attendance System Portal — designed for schools and employers who want security, automation, and simplicity in one powerful solution.

Powered by intelligent facial recognition from Microsoft Azure and secure data management through Microsoft Dataverse, this system transforms how organisations manage people.

For Schools: Safety First

Morning Arrival. A student walks in and looks at the camera. Within seconds:

• The system identifies the student.
• Their name and student ID appear.
• Photos of authorised pickup persons are displayed.
• Relationships (Father, Mother, Guardian) are clearly shown. No manual roll calls. No searching through spreadsheets. No uncertainty. Just secure, instant verification.

Afternoon Pickup — Where It Matters Most

Pickup time is one of the most sensitive moments of the school day. A parent or guardian arrives and scans their face.

The system immediately:

• Confirms their identity.
• Displays the linked student(s).
• Shows student photos and IDs.

Staff can confidently verify:

• ✔ This person is authorised.
• ✔ These are the correct children. With one click on Mark Attendance, the record is securely stored. This removes guesswork, strengthens security, and gives parents peace of mind.

For Staff: Smart Check-In, Smart Payroll

The system doesn’t just track students — it also transforms staff management. Staff Check-In & Check-Out.

When a staff member arrives:

• They scan their face.
• Check-in time is recorded instantly.

When they leave:

• They scan again.
• Check-out time is logged automatically.

No swipe cards.
No forgotten sign-ins.
No manual timesheets.

Automated End-of-Day Calculation

Here’s where it becomes truly powerful.

At the end of each day, an automated flow runs that:

• Calculates total hours worked by each staff member
• Accounts for check-in and check-out times
• Generates accurate daily work records

This data can then be used to:

• Prepare timesheets
• Support payroll processing
• Generate payslips
• Track overtime

Administrative workload drops dramatically. What used to take hours of reconciliation now happens automatically.

Why This System Is Different

It’s Intelligent

This isn’t a basic attendance tracker.

It verifies identity using enterprise-grade AI, ensuring:

• Accuracy
• Reduced fraud
• Real-time validation

It’s Seamless

For users:

• Look at the camera.
• Confirm.
• Done.

For administrators:

• View attendance records.
• Manage face registrations.
• Monitor staff hours.
• Access everything from one central portal.

Simple. Clean. Efficient.

It Improves Safety & Accountability

For schools:

• Only authorised guardians can pick up students.
• Every attendance event is recorded and traceable.

For employers:

• No buddy punching.
• No inflated timesheets.
• Transparent hour tracking.

It Scales With You

Whether it’s:

• A single campus
• A multi-branch school
• A growing company

The system adapts and scales easily.

The Bigger Vision

This isn’t just about replacing paper.

It’s about:

• Creating safer environments
• Automating repetitive admin tasks
• Increasing operational efficiency
• Using AI responsibly to improve everyday systems

Attendance becomes more than a record. It becomes a verified, automated, and intelligent workflow.

The Future of Attendance & Workforce Management

Imagine:

• Students securely checked in within seconds
• Parents confidently verified during pickup
• Staff hours calculated automatically
• Payroll supported by real-time attendance data

No paper trails.
No manual spreadsheets.
No uncertainty.
Just clarity, security, and automation.
This is not just an attendance system.
It’s a smarter way to manage people.

Available for custom deployment. Contact us to learn how we can implement this solution for your school or organisation.

Please contact:

David Blumentals
David@d365.Global
+61 409 245 354